PipolinkSoft
Orbyt Terms & Privacy Policy
Terms of Use Last Updated: April 24, 2025 Welcome to Orbyt! These Terms of...

Terms of Use

Last Updated: April 24, 2025

Welcome to Orbyt! These Terms of Use (“Terms”) govern your access to and use of the Orbyt mobile application (the “App”), our website (if any), and any related services provided by us (collectively, the “Services”). By accessing or using our Services, you (“User,” “you,” or “your”) agree to be bound by these Terms. If you do not agree to these Terms, you may not access or use our Services.  

  1. Acceptance of Terms

By downloading, installing, accessing, or using the Services, you acknowledge that you have read, understood, and agree to be bound by these Terms. These Terms constitute a legally binding agreement between you and [Your School Name/Organization Name] (“we,” “us,” or “our”).  

  1. Description of Services

Orbyt is a school attendance management application that utilizes QR code scanning to record student attendance. The Services include, but are not limited to:

  • Student Attendance Tracking: Scanning student-specific QR codes to log entry and exit times at school premises.
  • Parent Notifications: Sending real-time notifications to parents/guardians regarding their child’s attendance status (e.g., arrival, departure, absence).
  • Attendance Logs: Providing students, parents/guardians, and authorized school personnel with access to attendance records and history.
  • Communication Features: Enabling communication between school staff and parents/guardians regarding attendance-related matters.
  1. User Accounts and Registration
  • Account Creation: To access certain features of the Services, you may be required to create an account. Account creation may be facilitated by the school administration.
  • User Responsibilities: You are responsible for maintaining the confidentiality of your account credentials (username and password) and for all activities that occur under your account. You agree to notify us immediately of any unauthorized access to or use of your account.  
  • Accuracy of Information: You represent and warrant that all information you provide during the registration process is accurate, current, and complete. You agree to update your information as necessary to maintain its accuracy.  
  • Eligibility: By using the Services, you represent and warrant that you have the legal capacity to enter into these Terms. If you are under the age of consent in your jurisdiction, you must have the consent of your parent or legal guardian to use the Services.  
  1. Use of the Services
  • Permitted Use: You may use the Services solely for their intended purpose of managing and tracking school attendance in accordance with these Terms and any applicable school policies.
  • Prohibited Conduct: You agree not to:
    • Use the Services for any unlawful purpose or in violation of any applicable laws or regulations.
    • Attempt to gain unauthorized access to any part of the Services, other user accounts, or our systems or networks.  
    • Interfere with or disrupt the operation of the Services or the servers and networks used to provide the Services.
    • Transmit any viruses, worms, malware, or other harmful code through the Services.
    • Collect or harvest any personally identifiable information from other users without their consent.
    • Impersonate any person or entity or misrepresent your affiliation with any person or entity.  
    • Reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code of the App.  
    • Use any robot, spider, scraper, or other automated means to access or collect information from the Services.
    • Circumvent or attempt to circumvent any security or access control measures implemented by us.
    • Use the Services in a manner that could damage, disable, overburden, or impair our servers or networks.
    • Encourage or enable any other individual to do any of the foregoing.
  1. Intellectual Property Rights
  • Our Ownership: The Services, including the App, website, and all content, features, and functionality (including but not limited to text, graphics, logos, images, software, and code) are owned by us or our licensors and are protected by copyright, trademark, and other intellectual property laws.
  • Limited License: We grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Services solely for your personal, non-commercial use in accordance with these Terms.  
  • Restrictions: You may not reproduce, modify, distribute, create derivative works of, publicly display, publicly perform, republish, download, store, or transmit any of the material on our Services, except as expressly permitted by these Terms.  
  • Trademarks: “Orbyt” and our logos are our trademarks. You may not use these trademarks without our prior written consent.
  1. User Content
  • To the extent the Services allow users to submit, upload, or otherwise make available content (e.g., profile pictures, communication messages), you retain ownership of your User Content.
  • By submitting User Content, you grant us a non-exclusive, worldwide, royalty-free, perpetual, irrevocable, sub-licensable license to use, reproduce, modify, adapt, publish, translate, distribute, and display your User Content in connection with the Services.  
  • You represent and warrant that you have all necessary rights to your User Content and that your User Content does not violate these Terms or the rights of any third party.  
  • We have the right, but not the obligation, to monitor, remove, or modify User Content for any reason, including if we believe it violates these Terms.
  1. Termination
  • Termination by You: You may cease using the Services at any time by uninstalling the App and discontinuing your access.
  • Termination by Us: We reserve the right to suspend or terminate your access to all or any part of the Services at any time, with or without cause, and without prior notice or liability. Such reasons may include, but are not limited to, your breach of these Terms, violation of school policies, or if we cease to offer the Services.  
  • Effect of Termination: Upon termination, your right to access and use the Services will immediately cease. Any provisions of these Terms that by their nature should survive termination (including but not limited to intellectual property rights, disclaimers, indemnity, and limitation of liability) will continue to apply.  
  1. Disclaimers
  • “AS IS” Basis: THE SERVICES ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ANY WARRANTIES ARISING OUT OF COURSE OF DEALING OR USAGE OF TRADE.  
  • No Guarantee of Accuracy: WE DO NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR THAT ANY DEFECTS OR ERRORS WILL BE CORRECTED. WE DO NOT GUARANTEE THE ACCURACY, COMPLETENESS, OR TIMELINESS OF ANY INFORMATION PROVIDED THROUGH THE SERVICES, INCLUDING ATTENDANCE RECORDS AND NOTIFICATIONS.
  • Third-Party Services: The Services may integrate with or provide links to third-party services or websites. We are not responsible for the content, privacy policies, or practices of any third-party services or websites. Your interactions with third-party services are solely between you and the third party.  
  1. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL WE, OUR AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, SUPPLIERS, OR LICENSORS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES) ARISING OUT OF OR RELATING TO YOUR ACCESS TO OR USE OF (OR INABILITY TO ACCESS OR USE) THE SERVICES, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), STATUTE, OR ANY OTHER LEGAL THEORY, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. OUR TOTAL CUMULATIVE LIABILITY TO YOU FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICES SHALL NOT EXCEED THE AMOUNT, IF ANY, PAID BY YOU TO US FOR THE USE OF THE SERVICES IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE LIABILITY.  

  1. Indemnification

You agree to indemnify, defend, and hold harmless us, our affiliates, officers, directors, employees, agents, suppliers, and licensors from and against any and all claims, liabilities, damages, losses, costs, expenses, or fees (including reasonable attorneys’ fees) arising out of or relating to: (a) your use of or access to the Services; (b) your violation of these Terms; (c) your User Content; or (d) your violation of any third-party rights, including intellectual property rights or privacy rights.  

  1. Governing Law and Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of [Specify the governing jurisdiction, e.g., the Republic of Cameroon]. Any dispute arising out of or relating to these Terms or the Services shall be subject to the exclusive jurisdiction of the courts located in [Specify the preferred court location, e.g., Yaoundé, Centre Region, Cameroon].  

  1. Changes to These Terms

We reserve the right to modify or update these Terms at any time without prior notice. We will post any changes on this page or through the App. Your continued use of the Services after any such changes constitutes your acceptance of the revised Terms. It is your responsibility to review these Terms periodically for any updates or changes. The “Last Updated” date at the top of this page indicates when these Terms were last revised.  

  1. Entire Agreement

These Terms constitute the entire agreement between you and us regarding your use of the Services and supersede all prior or contemporaneous communications and proposals, whether oral or written.  

  1. Severability

If any provision of these Terms is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall remain in full force and effect.  

  1. Contact Us

If you have any questions or concerns about these Terms or the Services, please contact us at: info[at]pipolink.com

Privacy Policy

Last Updated: April 24, 2025

This Privacy Policy explains how [Your School Name/Organization Name] (“we,” “us,” or “our”) collects, uses, and discloses personal information when you use the Orbyt mobile application (the “App”), our website (if any), and any related services (collectively, the “Services”). We are committed to protecting your privacy and ensuring the security of your personal information.  

  1. Information We Collect

We collect different types of information depending on your role (student, parent/guardian, or school administrator) and your use of the Services. This information may include:  

  • Student Information:
    • Name
    • Student ID
    • Grade/Class
    • QR code identifier
    • Attendance records (entry and exit times, dates)
    • Photographs (if used for profile or identification purposes)
    • Other information provided by the school administration.
  • Parent/Guardian Information:
    • Name
    • Contact information (phone number, email address)
    • Relationship to the student(s)
    • Account login credentials (username, password)
    • Notification preferences.
  • School Administrator Information:
    • Name
    • Contact information (phone number, email address)
    • Role/Position
    • Account login credentials (username, password)
    • Usage logs within the administrative portal.
  • Device Information:
    • Device type
    • Operating system
    • Unique device identifiers (e.g., IMEI, device ID)
    • IP address
    • Mobile network information.
  • Usage Information:
    • How you use the App and its features
    • Pages you visit
    • Actions you take within the App
    • Log data (access times, dates, etc.).
  • Location Information: With your consent, the App may collect precise location data when scanning QR codes for attendance verification purposes. You can typically control location permissions through your device settings.
  1. How We Collect Information

We collect information in the following ways:

  • Directly from You: When you register an account, update your profile, or interact with the Services (e.g., parents setting notification preferences).
  • From the School Administration: The school provides us with student and parent/guardian information necessary for account creation and attendance tracking.
  • Automatically: When you use the App, we automatically collect certain device and usage information through cookies, log files, and other tracking technologies.
  • Through QR Code Scans: When a student’s QR code is scanned, the time and location (if enabled) of the scan are recorded.
  1. How We Use Your Information

We use your personal information for the following purposes:

  • Providing and Maintaining the Services: To operate the App, track attendance, send notifications, and provide access to attendance logs.
  • Account Management: To create and manage user accounts, verify identities, and provide support.
  • Communication: To send attendance notifications to parents/guardians, communicate important updates about the Services, and respond to inquiries.
  • Improving the Services: To analyze usage patterns, troubleshoot issues, develop new features, and enhance the functionality and user experience of the App.
  • Security: To protect the security and integrity of the Services, prevent fraud and unauthorized access, and monitor for potential threats.
  • Compliance with Legal Obligations: To comply with applicable laws, regulations, legal processes, and school policies.
  • Generating Reports: To generate attendance reports for school administration and as required by applicable regulations.
  • Personalization: To personalize your experience within the App based on your preferences and usage.
  1. How We Share Your Information

We may share your personal information with the following categories of recipients:

  • School Administration: We share student attendance data and related information with authorized school personnel for attendance management, reporting, and disciplinary purposes.
  • Parents/Guardians: We share their child’s attendance information (entry/exit times, absences) and notifications with the respective parents/guardians.
  • Service Providers: We may engage third-party service providers to assist us with various functions, such as hosting, data analytics, customer support, and communication services. These providers are contractually obligated to protect your information and use it only for the purposes for which we disclose it to them.  
  • Legal Authorities: We may disclose your information to law enforcement agencies, government bodies, or other third parties if required by law, legal process, or if we believe it is necessary to protect our rights, property, or safety, or the rights, property, or safety of others.
  • Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred to the acquiring entity. We will provide notice if your personal information becomes subject to a different privacy policy as a result of such a transaction.  
  • With Your Consent: We may share your information with third parties with your explicit consent.
  1. Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include:  

  • Encryption of data in transit and at rest.  
  • Secure server infrastructure.
  • Access controls and authentication procedures.
  • Regular security audits and vulnerability assessments.
  • Employee training on data privacy and security practices.

While we strive to protect your personal information, no method of transmission over the internet or electronic storage is completely secure. Therefore, we cannot guarantee its absolute security.  

  1. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law or school policies. Attendance records are typically retained as per school regulations. When your information is no longer needed, we will take reasonable steps to securely dispose of it.  

  1. Your Rights

Depending on your location and applicable data protection laws, you may have certain rights regarding your personal information, including:  

  • Right to Access: You may have the right to request access to the personal information we hold about you.
  • Right to Rectification: You may have the right to request that we correct any inaccurate or incomplete personal information.  
  • Right to Erasure (“Right to be Forgotten”): In certain circumstances, you may have the right to request the deletion of your personal information.
  • Right to Restriction of Processing: You may have the right to request that we restrict the processing of your personal information.  
  • Right to Data Portability: You may have the right to receive your personal information in a structured, commonly used, and machine-readable format and to transmit it to another controller.  
  • Right to Object: You may have the right to object to the processing of your personal information in certain circumstances.  
  • Right to Withdraw Consent: If we are processing your personal information based on your consent, you have the right to withdraw your consent at any time.  

To exercise any of these rights, please contact us using the contact information provided below. We may require you to verify your identity before responding to your request. Please note that some of these rights may be subject to certain limitations under applicable law.  

  1. Children’s Privacy

The Services are primarily intended for use by students under the supervision of their school and parents/guardians. We may collect personal information about children through their use of the App for attendance tracking purposes. We are committed to protecting the privacy of children. Any collection of children’s personal information is done with the consent and under the direction of the school and parents/guardians. If you are a parent or guardian and become aware that your child has provided us with personal information without your consent, please contact us immediately, and we will take steps to delete such information.  

  1. International Data Transfers 

If we transfer your personal information to countries outside of [Specify your country, e.g., Cameroon], we will ensure that appropriate safeguards are in place to protect your information in accordance with applicable data protection laws. These safeguards may include the use of standard contractual clauses approved by relevant authorities.  

  1. Third-Party Links and Services

The Services may contain links to third-party websites or services that are not owned or controlled by us. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party websites or services you visit.  

  1. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated Privacy Policy within the App or on our website and updating the “Last Updated” date at the top of this policy. We encourage you to review this Privacy Policy periodically for any updates. Your continued use of the Services after the posting of a revised Privacy Policy constitutes your acceptance of the changes.  

  1. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at: info[at]pipolink.com 

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